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Introduction **Introduction** office work but cannot be paid for typing a dissertation, or assisting with private consultation. As a Work-Study employee you cannot be hired to replace regular employees, and all hiring practices must comply with existing civil rights regulations. In addition to many interesting and challenging positions offered by our traditional Federal Work-Study program, the University of Maine at Presque Isle also believes in promoting positions which are designed to improve the quality of life for community residents. These positions may or may not be on campus. If you would like information about community service opportunities please contact the work-study coordinator 768-9512. **Hiring** Each returning student who has successfully held a Work-Study position at this campus and has been awarded Work-Study for the upcoming period will be provided a list of all approved positions. It will then be the responsibility of the student to apply for a position, while the supervisor has the responsibility of hiring his/her staff. The Financial Aid Office reserves the right for final approval. If you have been awarded Work-Study, and are eligible to interview, you should pick up your Student Employment Authorization Form at the Financial Aid Office. This form is the official notice of your eligibility to participate in the program and it should be in your possession when you apply for a position. You cannot begin employment until after this authorization has been properly completed and returned to the Financial Aid Office. Incoming freshmen, transfer students and returning students who have never participated in FWS, will be offered opportunities in entry level positions here at the University. These jobs will be based upon the skills of the student and the needs of the University as determined by the Financial Aid Office. The Financial Aid Office will determine all entry-level positions. Students who did not successfully complete their last Work-Study position (terminated or quit) will also be considered for employment based upon the needs of the institution. Prior to being placed, all first time participants (freshmen, transfers, etc.), will meet individually with the Work-Study Coordinator to complete the necessary forms and discuss the positions which are available. The Immigration Reform Act of 1986 requires that all students who will working on or off-campus, provide proof of US citizenship or alien status eligible to work in the United States . In order to comply with the law, new student employees are asked to provide documentation that establishes identity and employment eligibility. Before you begin working, please bring either a document from list A or one document from each of list B and C to the Financial Aid Office for verification. Student employees will not be allowed to begin employment until all required paper work is complete and on file. Acceptable documents are listed below. A - Documents which will establish identity and eligibility:
B - Documents which will establish identity:
C - Documents which will establish eligibility:
In addition to this Federal condition of employment, all new student employees are required to attend Chemical Identification Training as mandated by the Board of Trustees. A representative of Physical Facilities conducts these training sessions. You will be notified of the dates and times for these sessions the first week of classes. Please make arrangements with your supervisor to attend one of the 30-minute sessions – you will be compensated for this training, so please record it as timed worked. ** Job Titles, Pay Levels & Increases ** Level I - Base Pay Rate: $6.50 - Maximum Rate: $7.10 Employee performs routine or repetitious duties. In some cases specific knowledge and skill is required to perform assigned duties. Routine supervision of the employee is required. Level II - Base Pay Rate: $6.80 - Maximum Rate: $7.40 The duties include some proficiency in an area(s) that requires advanced knowledge or experience. This proficiency is acquired from a significant period of work or educational experience. The employee requires moderate supervision and training. Level III - Base Pay Rate: $7.10 - Maximum Rate: $7.70 Duties require proficiency in areas demanding advanced knowledge, ability and skill. The employee requires minimal direct supervision and uses independent judgment. Level IV -Base Pay Rate: $7.40 - Maximum Rate: $8.00 Duties require expertise in areas demanding highly advanced knowledge, ability and skill. The employee requires no supervision and very often supervises other employees. A student who successfully completes a minimum of 150 hours during a specific year, and receives a positive evaluation, is eligible for a pay increase of 20¢/hour. This increase will be applied when you return to work for the next year. For the purpose of this policy a year begins the day after may Commencement and ends on following Commencement day. These step increases are limited to three in a student’s college career, and can be carried from one position to another. Questions regarding pay levels should be directed to the Financial Aid Office. **Payroll** The student time entry system at the Unviesity of Maine at Presque Isle, allows for the recording of time in “clock time sequence” as recommended by the Department of Education. The PeopleSoft Time and Labor System refers to this method of time recording as Punch Time Entry and consist of recording your start and ending times as appropriate. Your time entry record will need to be available the first day of work so please make sure you complete and return to the Financial Aid Office, all of the necessary requirements of your employment. You cannot begin working until all employment requirements are satisfied. Make sure that you get in the habit of recording your time daily. It is not appropriate for you to wait until the end of the pay period to complete your time input – by doing so, you run the risk of not being paid in a timely manner. It is your responsibility as the employee to make sure your time entry is complete and ready for your supervisor’s review and approval. If your time entry is inaccurate or late, your supervisor will be unable to approve your time and this will delay your pay for an entire pay period. At the end of each pay period your supervisor will approve your time, it will then be ready for processing. Pay checks are available only on the dates that they are scheduled to be released, usually on the Friday following the end of the payroll cycle. They can be picked up at the Business Office, first floor Preble Hall. If you need to have your check mailed off campus, you will have to leave a self-addressed stamped envelope with the Business Office. **Monitoring** In order to assist you in monitoring your earnings, your pay stub has a running total of your earnings and remaining balance. These figures indicate the amount of money available as of the last payroll. This does not take into consideration the hours that you have worked since that time. Establishing your own method of monitoring your earnings is recommended. One easy method is to divide your allotment by your hourly rate of pay. The outcome is the total number of hours you can work that program period: $950.00 / $6.25 = 152 hours. You then subtract the number of hours you work each week. When you hit zero, you know that you have completed your allotment and you must stop working. If you are required to report your earnings to outside agencies, it is in your best interest to keep all of your payroll check stubs. In the event that you cannot locate your payroll check information, you can obtain earnings information by logging on to PeopleSoft, then selecting Employee Self-Service, View Checks and History. During the academic year, when classes are in session, you will not be allowed to work over twenty hours per week. If you work during a vacation or participate in the summer program, you may work a maximum of forty hours per week. Hours submitted in excess of these limits will not be paid under the Federal Work-Study Program. **Performance** There are certain policies that are generic throughout the program. These are:
Please be aware that not performing is expected shall result in your termination for the Work-Study program. If termination takes place you will lose your Work-Study allotment for the remainder of the year, and you will also be assigned to a work site the next time you have Work-Study. The policy on terminating student employees is as follows: You are allowed one warning. If after the warning is issued, you continue your substandard performance, your supervisor will end the employment arrangement. If you are injured on the job, please notify both the Financial Aid Office and the Director of Personnel immediately. **Transfers** You may be allowed to work additional work-sites only if your original site does not allow you the opportunity to earn all of your allotment. Individuals interested in additional site should contact the Financial Aid Office prior to making arrangements with other supervisors. Requests for transfers or additional work-sites will not be considered until after the first Monday in October. If you have any questions regarding Work-Study, please contact the Financial Aid Office located in 232 Preble Hall, or call extension 9512. |
